Genio Notes
Record the audio and mark key moments during a meeting or lecture, then write up your notes afterwards.
Last reviewed: 28 October 2026 · Applies to: Genio Notes (formerly Glean) Web, Desktop & Mobile Apps
These instructions were checked against official Genio documentation on the review date. Transcription, AI outline tools and export options depend on your subscription plan and institution or workplace settings.
Recording first, and turning the recording into notes afterwards
Genio Notes (formerly known as Glean) records a lecture or meeting while you drop quick labels, headings, task cards or short text notes onto the audio timeline. Afterwards, you replay only the moments you marked—or review the transcript—to expand those markers into finished notes.
The advantage is that you stop trying to listen, process and write full sentences all at once. You stay present in the conversation and do the writing afterwards at your own pace.
Getting Started
- Create a new Event and choose your audio source: Click Record and select Microphone (in-person), Screen/Tab Audio (online video or webinar), or Microphone and Screen Audio (online meeting where you also speak).
- Drop quick labels and Task Cards while listening: When the note input box in the web or desktop app has focus, type a two-word cue and press
Enterto post it to the timeline, use the quick label buttons (Heading, Important, Review) even without typing text, or add a dedicated Task Card when an action item or deadline comes up. - Import slides before or during the session: Import a PDF or PowerPoint slide deck into your Event and click Post Next Slide as the speaker moves on so your audio and notes stay grouped under each slide.
- Switch to the Transcript tab (where enabled): Convert the recording to a text transcript after the session so you can search for specific terms or copy a quote into your notes.
- Export or copy your finished notes: Use the print/export options or copy your structured notes into Microsoft Word or Google Docs.
How to actually use it day to day
- Keep live notes to two or three words. A quick label or a fragment such as "Q3 budget action" is enough to anchor that moment on the timeline without pulling your attention away from the speaker.
- Use Headings to break up a one-hour recording. Posting a Heading card whenever the agenda topic changes turns a long recording into short, named chapters.
- Schedule a 15-minute review slot on the same day. Reviewing your Important and Review labels and your Task Cards while the meeting is fresh takes a fraction of the time it takes to replay the whole recording a week later.
Common problems, and what to do
- Online meeting participants are missing from the recording. Make sure you selected Screen Audio + Microphone (and ticked Share tab/system audio in the browser prompt) rather than recording only your own microphone while wearing headphones.
- Recordings pile up unreviewed. Filter your feed by Important labels or Task Cards first so you only replay the two or three moments that actually require action.
- Consent and recording policies. Always check your employer's or university's recording policy and let attendees know before you start recording.
Short practice exercise
- Open Genio Notes and create a new Event called
Practice — 2-minute audio check. - Start recording, post one Heading card called
Introduction, add one Important card with a two-word note, and create one Task Card for a follow-up action. - Stop the recording, select your Important card to replay that exact timestamp, and expand the note into a complete sentence.
Official Genio Notes help links
Need more detailed guidance?
This quick guide covers the basics. Get practical, one-to-one training for Genio Notes and other note-taking tools.
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